|Job Title:||Accounts Assistant - Puchase Ledger|
|Description:||Accounts Assistant - Puchase Ledger - East London , London
Our client are Training organisation with offices throughout London. They are currently in search of an Accounts Assistant to join their head office in Newham Head Office.
Salary: £19K TO £21K
Hours: 37.5 Monday to Friday
Main areas of responsibility are:
Ensure that every Centre send on a weekly basis and promptly to Accounts Dept their matched invoices with delivery notes and order weekly
Check above to ensure that the order is properly authorised, delivery note signed by receiver and invoice, delivery note and invoice are in agreement, and the cost coding are correct.
Ensure that the company procedures are followed
Assist Administrators with their queries
For invoices not checked at the Centres, e,g. Legal & Professional Fees, Corporate expenses, etc., check invoice to orders or contract.
Post checked invoices to the Cost and Purchase Ledgers
Maintain and reconcile the Purchase Ledger by regularly reconciling to Suppliers statements and reconciling to TB
Manage list of Purchase Ledger Accounts. Coordinate opening of new Account with Accounts Manager and the FC.
Suppliers and other Payments :
o Prepare monthly Purchase Ledger Payment Run and present to Accounts Manager for payment.
o Prepare manual cheques (via cheque requisitions), i.e. where a supplier is not set up for BACS, Petty Cash Cheques, etc.
o Check weekly list of Trainee Travel and Allowances prepared by the Centres and present to Accounts Manager for payment
o Ensure that every Centre send a reconciliation of their Petty Cash together with their vouchers with their cheque requisition for a refloat
o Check that each Voucher is properly authorised and supported by receipts, and that the cost code allocation is correct.
o Record all receipts and payments in Cash Book (Excel) promptly and post to COINS
o Reconcile Cash Book weekly to Bank statement and Trial Balance
o Prepare weekly analysis of Receipts and Payments by 10.00 am every Monday
o Allocate receipts and payments in Sales and Purchase Ledger
Analyses and reports as and when required
The nature of operations is such that on occasions all employees are expected to undertake short term assignments, appropriate to their abilities to support the company. For example, support other departments in times of heavy workload or shortage of labour due to absence
The benefits include a Group Personal Pension with employee benefits double matched to up to a maximum employer contribution of 8%, life assurance, 25 days holiday.
|Salary Range:||£19000 - £21000/annum £19k - £|
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